Invitation to Bid

WVWA-FOD-24-07

Contract for Concrete Manholes and Valve Vaults

July 25, 2023

The Western Virginia Water Authority (WVWA or Authority), is requesting sealed bids for a contract to supply concrete manholes and valve vaults to the FIELD OPERATIONS DIVISION.  The attached scope of work and specifications are submitted for your review and proposal consideration.

Two (2) complete copies of the sealed bid will be received at and until 3:00 P.M. (local prevailing time) on July 25, 2023 in the office of the FIELD OPERATIONS DIVISION, 3322 Hollins Road, NE, Roanoke, VA 24012.  It is the responsibility of the responder to ensure that their response is clocked in at the office of the FIELD OPERATIONS DIVISION, by the above date and time.  Any responses received after the above date and time will be returned to the offeror unopened.  All responses must have the BID number and title clearly marked on the envelope.  You must complete and sign the Contract and BID form. Since this is a formal invitation to bid, no faxed or emailed bids shall be accepted.  Your response and pricing should be submitted in a sealed envelope/package, clearly marked as follows:

WVWA-FOD-24-07

Contract for Concrete Manholes and Valve Vaults

The work is generally described as:  Furnish and deliver concrete manhole(s) and/or valve vault(s) to be used in the installation, repair, or replacement of the Authority’s sanitary sewer and/or water system.  Goods shall be delivered to the Authority’s warehouse located at 3447 Hollins Road, Roanoke, VA, or at jobsites within the Authority’s service area.

All Bidding Documents must be downloaded at www.westernvawater.org/bids . Technical inquiries regarding this bid should be directed to Trent Cox by email at Trent.Cox@westernvawater.org.

It is the responsibility of the Bidder to check the Authority’s website for any addenda that may be issued prior to the Bid Opening.  Bidder must acknowledge all issued addenda on Bid Form.  Failure to do so shall be grounds for rejection of the bid.

Bidders are referred to the Code of Virginia, Public Procurement Act § 2.2-4300 et seq. to review the process for competitive sealed bidding.

Individuals with disabilities, who require assistance or special arrangement in order to participate in delivering the proposal, please contact Trent Cox by calling (540) 283-2973.  We require that you provide at least a 48 hour notice so that reasonable efforts may be made to provide the proper arrangements.  You may be requested to specify the nature of any accommodation of assistance which may be required for your participation.

If a contract is awarded, the successful bidder(s) shall enter into a one year contract with the Authority to provide the goods and services as defined in this invitation. The contract term is one year with the ability to renew the contract annually if agreed to by both parties for a maximum of two times. The one year period shall begin on the date the agreement is signed and executed by the Authority.  Agreements shall be executed within thirty days of bid opening.

It is not the intent of the specifications to be proprietary, or to exclude any manufacturer or dealer. Any brand names used in these specifications are for comparison only.  Deviations and/or alternates will be given consideration if they are considered to be suitable and acceptable for comparison.  Any deviations or alternates must be submitted, in writing, and clearly identified in the bid.  Deviations or alternates discovered after bid award or material receipt, not stated in the bid, shall be grounds for disqualification and nullification of order.

Bid Package