REQUEST FOR PROPOSALS (RFP) #023-008

MAINTENANCE SERVICES / CUSTODIAL AND SEASONAL SERVICES FOR VRE FACILITIES

The Virginia Railway Express (VRE) is soliciting Proposals to establish two (2) Contracts with qualified and experienced company(ies) to provide all labor, supervision, equipment, materials, supplies, tools, and transportation necessary to perform maintenance services, as well as custodial and seasonal services for VRE facilities, including commuter rail stations, parking lots, parking garages, and business offices. The Contract for maintenance services shall include preventive maintenance, repairs, and construction services. The Contract for custodial and seasonal services shall include custodial, landscaping and snow removal services.

If potential Offerors are accessing a copy of the RFP via VRE’s website, be advised that it is your responsibility to monitor this site for any addenda. Failure to submit signed addenda may be grounds to declare a Proposal non-responsive. If there is a question about the closing date, the date printed on the RFP is the most current.

A non-mandatory pre-proposal meeting to discuss the requirements of this solicitation with prospective Offerors will be held on February 8, 2023 at 11:00 A.M. Eastern Time at VRE's Headquarters located at 1500 King Street, Suite 202, Alexandria, VA 22314.

Any changes to the RFP as a result of the pre-proposal meeting will be issued through a written addendum to the solicitation.

Proposals are due March 2, 2023 by 2:00 P.M. Eastern Time.

Inquiries regarding this RFP should be directed to:

Amanda Vitko
Contract Administrator
Virginia Railway Express
1500 King Street, Suite 202
Alexandria, VA 22314
Telephone/Fax: (703) 838-5414
Email: avitko@vre.org

Kristin Nutter
Director of Purchasing and Contract Administration
Virginia Railway Express
1500 King Street, Suite 202
Alexandria, VA 22314
Telephone/Fax: (703) 838-5441
Email: knutter@vre.org

Request for Proposals

• Posted January 30, 2023 RFP No. 023-008

Attachments

• Posted January 30, 2023 Attachment A-1 - Scope of Work for Maintenance Services for VRE Facilities
• Posted January 30, 2023 Attachment A-2 - Scope of Work for Custodial and Seasonal Services for VRE Facilities
• Posted January 30, 2023 Attachment B - Overview of VRE Facilities
• Posted January 30, 2023 Attachment C - Representations, Certifications and Other Statements of Bidders/Offerors
• Posted January 30, 2023 Attachment D - Cost Proposal Certification
• Posted January 30, 2023 Attachment D-1 - Cost Proposal and Schedule of Costs for Maintenance Services for VRE Facilities
• Posted January 30, 2023 Attachment D-2 - Cost Proposal and Schedule of Costs for Custodial and Seasonal Services for VRE Facilities
• Posted January 30, 2023 Attachment E - Federal Transit Administration (FTA) Third Party Contract Provisions
• Posted January 30, 2023 Attachment F - Disadvantaged Business Enterprise (DBE) Provisions and Forms
• Posted January 30, 2023 Attachment G - VRE Safety and Security Guidelines
• Posted January 30, 2023 Attachment H - Site Specific Safety Plan