The intent of this Request for Proposal (RFP) is to obtain proposals from qualified towing firms to establish Contracts for the provision of recovery, removal, storage and impoundment of motor vehicles as requested by the County of Loudoun, Virginia (County) on behalf of the Loudoun County Sheriff’s Office (LCSO) or towing requests made by a law enforcement officer of the LCSO at the request of or on behalf of the owner or operator of an unattended, abandoned, or immobile vehicle, when no specific service provider is requested by such owner or operator (“citizen requested tow”) as authorized by Section § 46.2-1217 of the Code of Virginia. (Please note that services covered under the resulting Contracts do not cover towing requests made by town police departments, the Virginia State Police, or Virginia Department of Transportation (VDOT).)

The County reserves the right to award multiple contracts per zone for light duty and multiple contracts for all zones for heavy duty towing. Specifically, the County intends to award not more than five (5) contracts for light duty towing for zones 2, 3, and 4 respectively, and not more than two (2) contracts for light duty towing for zone 5. The County intends to award up to three (3) contracts for heavy duty towing. The resulting contracts for light duty towing for shall be awarded and administered on a rotating basis that is evenly distributed across calls for service by zone. Also, the resulting contract(s) for heavy duty towing shall also be awarded and administered on a rotating basis.

Proposals will only be accepted from firms who own or lease tow lots located in Loudoun County, Virginia.

Offerors responding to this solicitation shall clearly indicate, in their proposal response, the zones for which they are submitting as well as the type of towing to be provided (i.e. light duty or heavy duty). Offerors may use the map function in this link to verify the zones in which they are eligible to respond. Offerors can submit a proposal for the zone where their tow lot is located as well as adjacent zones if the tow lot falls within ten (10) miles of the center of the adjacent zone.

In the event that there is no qualified or responsible Offeror for a particular zone, the County reserves the right to award that zone to an Offeror in an adjacent zone.

Pre-Proposal Conference:

An in-person Pre-Proposal Conference will be held on December 1, 2023, at 1:30 PM in the Dulles Conference Room, 1 Harrison Street, SE, 1st Floor, Leesburg, Virginia 20175 for clarification of any questions on the specifications.

Addenda:

Addendum #1 Acceptance date changed to January 9, 2024 issued on December 13, 2023.

Addendum #2 Acceptance date changed to January 22, 2024 issued on January 5, 2024.