Active

Contract Opportunity

Procurement Technical Assistance Centers (PTACs) are an official government contracting resource for small businesses. Find your local PTAC (opens in new window) for free government expertise related to contract opportunities.

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information
Document Type:
Combined Solicitation/Synopsis
Solicitation Number:
36C26123Q1095
Posted Date:
September 1, 2023
Response Date:
September 12, 2023
Set Aside:
Small Business
Product or Service Code:
7510
NAICS Code:
339950
Contracting Office Address
Network Contracting Office (NCO 21), Building 209, 3230 Peacekeeper Way, McClellan, CA 95652
Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

The solicitation number is 36C26123Q1095 and is issued as a Request for Quotation (RFQ).

The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2023-04 effective June 2, 2023 and VAAR Update 2008-36 effective January 1, 2023. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR) can be accessed on the Internet at http://www.arnet.gov/far (FAR) and http://vaww.appc1.va.gov/oamm/vaar (VAAR).

This requirement will be set aside 100% for Small Business. The North American Industry Classification System (NAICS) code is 339950, Sign Manufacturing and the size standard is 500 employees.

The Network Contracting Office (NCO 21) is seeking to purchase Notification Signage, Brand Name or Equal, consisting of Tree Stump Signs, Sign Stands and Snap Frames for the VA Palo Alto Health Care System, 3801 Miranda Avenue, Palo Alto, CA 94304.
SALIENT CHARACTERISTICS: Offers shall include specifications and functional characteristics with form, fit and function equal to the following Displays2Go items:

22x28 Tree Stump Signs, Displays2Go SKU BP2228X2
Quantity: two snap frames per item
Snap frames for easy front loading
Can adjust snap frames height on pole
Adjustable: can move both signs on one side or double-sided
Sized for 22x28 graphics
Heavy Duty, Sturdy Construction that can stand up to years of wear
Non-glare lenses included
Weighted base
Color: Silver
Finish: Satin

Snap Frames, Displays2Go SKU WSNF117SV/WSNF8511SV/WSNF57SV
Snap frames for easy front loading
Dimensions
WSN117SV
Overall 12.1 x 18.3 x 0.5 D
11x17 graphics
Viewable 10.1 x 16.3
WSNF8511SV
Overall 12.2 x 9.7 x 0.5 D
8-1/2 x 11 graphics
Viewable 10.2 x 7.7
WSNF57SV
Overall 7.9 x 5.9 x 0.5 D
5x7 graphics
Viewable 4.6 x 6.6
Heavy Duty, Sturdy Construction that can stand up to years of wear
Non-glare lenses included
Can be installed either portrait or landscape format
Can be installed on wall, includes wall-mount hardware, and includes dowels for tabletop display
Color: Silver
Finish: satin

11x17 Snap Stands, Displays2Go SKU CMB1711L
Snap frames for easy front loading
Dimensions: 32W x 46.8H x 20 D
Sized to fit 11x17 graphics
Graphics orientation: landscape
Heavy Duty, Sturdy Construction that can stand up to years of wear
Weighted base
Curved pole mounted on circular base
Non-glare lenses included
Color: Silver
Finish: satin

Offerors of equal products shall clearly indicate in its offer that the product being offered is an equal product and provide supporting documentation to show that the equal product being offered meets the physical, functional or performance characteristics as the item referenced below:

ITEM INFORMATION
ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001

50.00
EA

BP2228X2 22 x 28 Poster Stand, Snap Open, Adjustable, 6 Feet Tall, Round Base - Silver
LOCAL STOCK NUMBER: BP2228X2

Funding/Req. Number: 1

640-23-4-046-0180
0002

40.00
EA

WSNF117SV 11 x 17 Poster Holders for Wall or Tabletop, Snap Open, Aluminum - Silver
LOCAL STOCK NUMBER: WSNF117SV

Funding/Req. Number: 1

640-23-4-046-0180
0003

200.00
EA

WSNF8511SV 8.5 x 11 Sign Holder for Wall Mount or Tabletop Use, Snap Open, Aluminum - Silver
LOCAL STOCK NUMBER: WSNF8511SV

Funding/Req. Number: 1

640-23-4-046-0180
0004

50.00
EA

WSNF57SV 5 x 7 Signage Holder for Wall Mount or Tabletop Use, Aluminum - Silver
LOCAL STOCK NUMBER: WSNF57SV

Funding/Req. Number: 1

640-23-4-046-0180
0005

40.00
EA

CMB1711L 17 x 11 Menu Stand for Floor, Snap Open, Curved Post - Silver
LOCAL STOCK NUMBER: CMB1711L

Funding/Req. Number: 1

640-23-4-046-0180


GRAND TOTAL

Contractor shall provide FBO Destination pricing to VA Palo Alto Health Care System.

New Items ONLY; NO remanufactured, used/refurbished or "gray market" items. All items must be covered by the manufacturer's warranty. No product in development shall be considered.

Authorized dealers: Experienced firms only who are authorized distributors will be considered in addition to the original equipment manufacturer. A letter from the manufacturer stating your company is an authorized dealer for the line items must be in possession by the due date and be available for submission, if requested.

STATEMENT OF WORK
1.0 Overview
The purpose of this procurement is to provide off-the-shelf signs to meet the department realignment and need throughout multiple locations of VAPAHCS.
Interior signage and code required signage at VAPAHCS buildings are required to meet current VA Palo Alto Healthcare System standards, VA Office of Construction and Facilities Management Design Guide, Architectural Barriers Act Accessibility Standard (ABAAS), NFPA, and any applicable Federal, State and American Disability Act (ADA) requirement. New interior signage will improve visitor/patient and staff accessibility, promote safety, and create an intuitive path of travel.

This requirement includes delivery. Installation service is not required.
Signage product includes 22x28 tree stump signs, 11x17 sign stands, 11x17, 8-1/2x11, and 5x7 snap frames including all installation hardware and installation guides / manuals needed to complete install.

The contractor shall provide materials and freight transportation to satisfy the needs of each ordering activity.

2.0 Contract Tasks

The Contractor shall be capable of handling multiple signage projects at one time.
The Contractor shall submit all specifications to VA POC for technical review and approval.
The Contractor shall obtain VA approval for any changes or corrections to the signage.
Contractor shall not add or substitute any component(s) without prior approval from the COR.
3.0 Delivery

Contractor shall contact the POC as soon as possible to schedule delivery to:
VA Palo Alto Health Care System c/o Holitna
1630 Atlantic Street - Suite B
Union City, CA 94587
Contact Person: Ryan Dayal, ryan.dayal@holitna.com, (510) 512-0347
Contractor shall notify the VA POC a minimum of 48 hours advance notice of the scheduled date and time of delivery.
In the event there is a delay in delivery, Contractor shall notify the VA POC immediately.
Contractor shall not attempt to deliver any items before the scheduled delivery date.
Package to prevent damage or deterioration during shipment, handling, and storage. Products should remain in original packaging until removal is necessary. Store products in a dry, indoor location with climate and pest control.

4.0 Receive and Unload

Contractor shall ensure that the driver of the delivery vehicle has copies of the delivery order at time of delivery.
Contractor shall verify and inspect all items both at time of receipt and upon arrival to the designated delivery site. All deficiencies (damage/overage/shortage) shall immediately be brought to the attention of the POC.
Contractor shall store damaged items in the location designated by the POC. Contractor shall maintain a complete file of all documents relating to each discrepancy and copies of all Discrepancy Reports shall be forwarded to the POC.
Contractor shall repair or coordinate for replacement of damaged, defective, or missing signage.
Contractor shall complete delivery of products under this statement of work in the time specified (08:00 - 14:30). If unforeseen scheduling is required by the VA, Contractor shall coordinate revised scheduled, to be approved by POC.
5.0 Signage Types Specification
Refer to Salient Characteristics for specifications. All signage shall be approved by VA POC prior to shipping.
6.0 Warranty

a. Provide manufacturer s limited lifetime warranty against defects in materials or workmanship.

The provision at 52.212-1, Instructions to Offerors Commercial Items, applies to this solicitation.
Addendum:
All offers/quotes for this solicitation must be received electronically through e-mail no later than September 12, 2023, 4:00PM PST. Please reference solicitation number 36C26123Q1095 in the Subject Line of the e-mail. Offers/quotes received after the prescribed date/time shall be considered non-responsive and will not be considered for award. Any questions regarding this solicitation must be received electronically through e-mail no later than 48 hours from the release of the solicitation.
Offers shall be submitted via e-mail to cristina.lansangan@va.gov.

52.212-2 Evaluation -- Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

i. Technical: Offers will be evaluated to the extent they can provide the item (or equal) listed in the price schedule in Section B. The vendor s quote including equal items must meet the Salient Characteristics listed within the solicitation. A vendor must be determined technically acceptable in this factor in order to be considered for award. Technically acceptable is considered meeting all of the salient characteristics.

ii. Price/Cost

The Government will award to the lowest priced quotation that meets the brand name or equal requirement in the Item/Price schedule, all delivery requirements and any other stated requirements.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
(End of Provision)

Offer must include a completed copy of the provision at 52.212-3 -- Offeror Representations and Certifications -- Commercial Items, with this solicitation or ensure SAM.gov is updated with current information.

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition.

In addition, the following clauses shall also apply:

52.209-6
Protecting the government s interest when subcontracting with contractors debarred, suspended, or proposed for debarment
Aug 2013
52.232-33
Payment by electronic funds transfer system for award management
Jul 2013
52.232-40
Providing accelerated payments to small business subcontractors
Dec 2013
52.233-1
Disputes
May 2014
52.233-3
Protest after award
Aug 1996
52.252-2
Clauses incorporated by reference
Feb 1998
852.203-70
Commercial advertising

Jan 2008
852.232-72
Electronic submission of payment requests
Nov 2012

The full text of a clause may be accessed electronically at the following:
http://www.acquisition.gov/comp/far/index.html
http://www.va.gov/oal/library/vaar/index.asp

The following provisions shall also apply:
52.204-7
System for Award Management
Oct 2018
52.204-16
Commercial and Government Entity Code Reporting
Oct 2016
52.209-7
Information Regarding Responsibility Matters
Oct 2018
52.233-2
Service of Protest
Sep 2006
852.233-70
Protest Content/Alternative Dispute Resolution
Oct 2018
852.252-70
Solicitation Provisions or Clauses Incorporated by Reference
Jan 2008
(End)

Attachments/Links