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Contract Opportunity

THIS IS A PRE-SOLICIATION NOTICE The Department of Veterans Affairs, Network
Contracting Office 9 Central Region, 1639 Medical Center Parkway, Suite 204, Murfreesboro,
Tennessee 37129 will be soliciting a Request for Proposal (RFP) on or about 12/27/2023 for
construction services for the following project:

Project# 596A4-24-102 - Replace Obsolete Lighting at the Lexington VA Healthcare System, Troy Bowling Campus, Lexington, KY 40502.
SET-ASIDE: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB)
PROJECT MAGNITUDE: Between $2,000,000 and $5,000,000.
NAICS: 238210 Electrical Contractors and Other Wiring Installation Contractors
SMALL BUSINESS SIZE STANDARD: $19 Million

PROJECT OVERVIEW:
The Contractor shall provide construction services to remove approximately 9300 ballast lamp fixtures, purchase replacement fixtures, and install for the Lexington VA Healthcare System, Troy Bowling Campus.

The contractor shall provide all supervision, labor, materials, tools, equipment, and construction services necessary for replacing existing ballast driven lighting devices with Buy American LED type lighting fixtures. Center basket option is preferred where allowed by the VA design guide. Fixture counts and locations are shown in Attachment 6 of the solicitation. The contractor shall work with LED manufacturing representative(s) to select the size and number of LEDs assuring the retrofit provides the necessary lighting levels (per the VA Design Guide) at the lowest possible wattage. The contractor shall submit all proposed lighting components to the COR with all photometrics showing compliance with the VA Design Guide prior to the install. Whips or wiring from junction points to the device may need replaced in certain circumstances. The contractor must replace when it is determined to be a safety concern by the COR at no additional cost to the VA. Some work will be required after standard administrative hours; work may be limited to periods shorter than a standard shift, etc. for specific locations in the project. This is a medical environment and contractor shall take into consideration Infection Control, Demolition Noise, Dust Control, Security, Safety, and Specialized facility requirements as medical environment requires. Using the available space, it may be necessary to phase the project or work shifts as required by the contract or as any coordination with patient safety is required. The medical center must always remain in continuous operation, and any utility interruptions shall be planned and executed as required, so as to minimize any disruptions. At the completion of the project, the contractor shall submit to the COR a final energy savings report showing photographic evidence of changes, itemized listing of component changes, charts showing initial energy consumption estimates, and estimated energy savings per year. The report should be tailored for the facilities utilization to request a rebate from the local utility company.
Anticipated completion time from Notice-to-Proceed is 270 calendar days for the entire project.


IMPORTANT NOTICE: Apparent successful offerors must have a current VETS 4212 report
on file with the Department of Labor, registered in SAM, and must apply for and receive
verification from the Department of Veterans Affairs Center for Veterans Enterprise (CVE) of
their SDVOSB status in accordance with 38 CFR Part 74 and VAAR 819.709 by submission of
documentation of veteran status, ownership and control sufficient to establish appropriate status,
offerors must be both visible and verified by the Department of Veteran Affairs CVE at the time
of submission of proposal. Failure to be both verified by CVE and visible on https://veterans.certify.sba.gov at the time of proposal submission will result in the proposal being deemed nonresponsive.

All offerors are urged to contact the CVE and submit the aforementioned requirement documents to obtain CVE verification of their SDVOSB status if they have not already done so.

Questions related to this requirement will only be addressed in writing by way of email to the
Contracting Officer at Robert.pritchard2@va.gov. The Project Number, Project Name, and
Solicitation Number must be included in the subject line of all questions related to this
requirement.

No questions will be considered until the actual solicitation is released on or about 12/27/2023.
END OF PRESOLICITATION NOTICE

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