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Statement of Need (SON)
Lebanon VA Medical Center

Title of Project: Howard Med HUB-E Storage Cabinets

Background: The Lebanon VA Medical Center (LVAMC) has a Brand Name Only requirement for two (2) Howard Med HUB-E Storage Cabinets for the activation of a new Medical Surgery Unit.

Scope of Work: The vendor shall provide all resources necessary to accomplish the deliverables described in this Statement of Need (SON), except as may otherwise be specified. The Howard Med HUB-E Storage Cabinets are needed to supplement the current ones utilized throughout the facility and to enable the medication-filled cassettes to be interchangeable.

General Requirement: This is a Brand Name Only requirement for two (2) Howard Med HUB-E Storage Cabinets (MPN# MED HUB-E) to be used in the LVAMC Medical Surgery Unit. LVAMC currently uses Howard brand Workstation on Wheels (WOWs), Howard brand Med Carts, and Howard brand Med Hubs throughout its facility. The Med Hub, with its interchangeable cassette drawer system and E-Comm Centralized Control Panel, is designed to provide secure, decentralized medication storage in our Medical Surgery Unit. The need to integrate the storage of medication in the new Medical Surgery Unit with already existing Howard brand medical equipment is critical in the secure transfer of medication-filled cassettes from the Pharmacy to the Medical Surgery Unit. When it's time for a med pass, all patient medications are there--no need for extra trips to the pharmacy. Medication filled cassettes can be switched easily from the Med Hub to POC carts and transported to patient rooms. Using the same interchangeable cassette drawer system from the Pharmacy to patient increases accuracy, minimizes medication errors, and improves patient care.

The Howard Med HUB-E Storage Cabinets (MPN# MED HUB E) should have the following characteristics:

Hub Dimensions: 19.1 W x 53 H x 17.9 D
10-tier HI-Paradigm & Pinnacle E (v2) Med Hub
Three (3) Patient Bins (Each with dividers included) per tier for a total of thirty (30) 5.5 bins
Integrated lower non-locking general storage area with 2 metal drawers
Membrane Keypad interface for electronic user PIN code drawer access
Manual bypass key lock feature
Medical-Grade (All Touch Surfaces)
Electronic Locking and Sensing System for main cabinet
1000 User IDs
Removable Cassettes

Delivery:

The vendor shall deliver all equipment required under this SON. This is a drop shipment; therefore, no installation is required. Access to a loading dock will be available.

Delivery of equipment shall be made to:

Lebanon VA Medical Center
Attn: Med/Surg Activation
1700 S. Lincoln Ave.
Lebanon, PA 17042

3. Delivery to the facility shall be coordinated at least 72 hours prior to required delivery date with the Warehouse Supervisor.

Warehouse Supervisor: Tessa Herb
Phone: (717) 272-6621 x5973
Email: Tessa.Herb@va.gov

Note: The Warehouse Supervisor has no authority to change the terms and conditions of the awarded contract.

Delivery to the site shall be coordinated at least 72 hours prior to required delivery date with the designated Point of Contact (POC).

POC: Jacqueline Ober
Phone: (717) 272-6621 x5193
Email: Jacqueline.Ober@va.gov

Note: The POC has no authority to change the terms and conditions of the awarded contract.
Instructions:

The information identified above is intended to be descriptive, of the BRAND NAME ONLY - Howard Med HUB-E Storage Cabinets to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications mentioned above.
Responses to this RFI should include company name, address, point of contact, phone number, and point of contact e-mail, DUNS Number, Cage Code, size of business pursuant to North American Industrial Classification System (NAICS) 334112.

Please answer the following questions:

Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.)?
Is your company considered small under the NAICS code identified under this RFI?
Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?
If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).
(5) Describe how your small business takes ownership of the equipment in the manufacturing, assembly, or delivery process.
(6) If you re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?

(7) If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to subcontracted work and completion of job.

(8) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with any other federal contract? If so, please provide the contract number.
(9) If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract?

General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

(10) Please submit your capabilities regarding the brand name equipment.
(11) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A.

This RFI will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 13. Responses must be received via email to david.santiago2@va.gov no later than, 4 PM Eastern Standard Time (EST) on Thursday June 15, 2023. This notice will help the VA in determining available potential sources only. Reference 36C24423Q0918 in the subject of the email response.

Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contracting Specialist, David Santiago.

All firms responding to this Request for Information are advised that their response is not a request for proposal, therefore will not be considered for a contract award.
If a solicitation is issued, information will be posted on the beta.Sam web site for all qualified interested parties at a later date and interested parties must respond to the this notifiction to be considered for a set-aside. This notice does not commit the government to contract for any supplies or services. The government will not pay for any information or administrative cost incurred in response to this Request for Information. Information will only be accepted in writing by email to Contracting Specialist at david.santiago2@va.gov
DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

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