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THIS REQUEST FOR INFORMATION (RFI) - IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION.
THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e).

SEE ATTACHMENT FOR DETAILS:

BABY GRAND PIANO

BRAND NAME OR EQUAL TO YAMAHA IAW SOW (STATEMENT OF WORK)

MUST PROVIDE AN AUTHORIZED DISTRIBUTOR LETTER IF YOU ARE NOT THE MANUFACTURER
This is a requirement for:

U.S. Department of Veterans Affairs Martinsburg VA Medical Center (VAMC).
DESCRIPTION:

The Martinsburg VAMC requires the contractor to deliver within 60 days from contract award to the VA medical facility warehouse below during normal business hours from 8:00 a.m. to 3:30 p.m. (EST), Monday through Friday:

Delivery to:
U.S. Department of Veterans Affairs
Martinsburg VA Medical Center
WAREHOUSE
510 Butler Avenue
Martinsburg WV, 25405
DISCLAIMER:

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.
Note: The contractor shall deliver required commodities (Please see attachments) no later than 60 days or less from date of award, unless otherwise directed by the Contracting Officer (CO). Commodities shall not be delivered to the Government site on Federal holidays or weekends unless directed by the CO. Delivery shall be made between the hours of 8:00 am and 3:30 pm of the delivery location, during normal workday business hours.
The U.S. Government is Performing Market Research to identify responsible sources who have the skills, experience, and knowledge required to successfully meet the requirements. Information received from Market Research will determine the best acquisition strategy and if responsible sources exist for competition, and/or a total Small Business Set-Aside. This is only for Market Research but may result in an invitation to an open discussion with the U.S. Government. This notice is not to be construed as a commitment by the U.S. Government. All information is to be submitted at no cost or obligation to the U.S. Government.
Any information submitted by respondents to this notice is strictly voluntary. Propriety information or trade secrets should be clearly marked. Information received will not be returned. The U.S. Government reserves the right to reject, in whole or in part, any private sector input as a result of this Sources Sought notice/market survey.
The U.S. Government is not obligated to notify respondents of the results of this notice. All responses to this Sources Sought must be submitted to the point of contact listed herein. This does not constitute a commitment, implied or otherwise, that procurement will be accomplished and is not a request for proposal or invitation for bid. Responding to this notice in no manner guarantees a contract will be awarded.
**Respondents to this source sought announcement capable of manufacturing these items should at a minimum provide the following information for U.S. Government review**

Legal Business/Company Name (as it is indicated in www.sam.gov).

Unique Entity ID UEI (SAM) and DUNS Number

Contract Number: GSA or Open Market (SAM.GOV).

If GSA Contract, what schedule and SIN.

Warranty Information (Can be a separate attachment)

Point of Contact Name

Telephone number and email address.

Must provide an Authorized Distributor or Reseller letter if you, not the manufacturer.

Must provide Manufacture Name (OEM) & Manufacturer Part # (MPN).

Must identified each line items are on the Open Market (SAM.GOV) or on the GSA.

The Government intends to award a Firm-Fixed Price (FFP) contract for this purchase.
To be considered for award, prospective quoters must be registered with the System for Award Management (SAM) website and complete representations and certifications at https://www.sam.gov . Prospective awardees MUST be registered with the System for Award Management (SAM) at http://www.sam.gov. PRIOR TO AWARD and through final payment and must complete the Online Representations and Certifications Application (ORCA) at http://www.sam.gov prior to award and through final payment. CONTRACT WILL NOT BE AWARDED UNTIL SAM REGISTRATION HAS BEEN COMPLETED. SDVOSB and VOSB socio-economic categories MUST be verified in the SBA Website, U.S. Small Business Administration: https://veterans.certify.sba.gov, at the time of receipt of quotes and at the time of award.

Responses to this notice shall be submitted via email: Mohsin.Abbas2@va.gov. Telephone responses shall not be accepted. Responses must be received no later than Monday, July 31, 2023, by 3:00 PM EST.

Responses to this Sources Sought notice will be utilized by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought notice, a solicitation announcement may or may not be published in SAM.GOV/Open Market or GSA eBuy.
Attachment 1: GRAY MARKET PREVENTION LANGUAGE:

A.1 VAAR 852.212-71 GRAY MARKET ITEMS (APR 2020)
(a) No gray market or remanufactured items will be acceptable. Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical equipment only for VA medical facilities.
(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.
(End of Clause)

A.2 VAAR 852.212-72 GRAY MARKET AND COUNTERFEIT ITEMS (MAR 2020)
(a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory.
(b) No counterfeit supplies or equipment/parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics.
(c) Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.
(End of Clause)

FAR 52.212-2 Evaluation-Commercial Items:
Must provide an authorized distributor or reseller letter if you are not the manufacturer. A copy of the authorized distributor or reseller letter from the manufacturer to verify that you are an authorized distributor or reseller of the products/services. SHALL BE SUBMITTED WITH THE QUOTE AND IS MANDATORY WHEN QUOTE IS SUBMITTED DURING THE SOLICITATION RFQ PHASE.



STATEMENT OF WORK

BABY GRAND PIANO
MARTINSBURG VETERANS AFFAIRS MEDICAL CENTER (VAMC) CHAPEL.
1.0 SCOPE.
The Chaplain service requires a Baby Grand Piano for its mission accomplishment. The instrument must be versatile, produce quality sound, relatively low maintenance over regular, routine use, fit in the available space of the Martinsburg VAMC chapel (Building 500, Room 2D-103), and fit aesthetically with the chapel space.
2.0 BACKGROUND.
Per VHA directive 1111, the opportunity for religious worship must be made available to each patient who desires such opportunity. Musical accompaniment of worship services is vital to numerous faith traditions. The Chief of Chaplain Service has determined that a Yamaha GC1M model piano or its equivalent, ebony color, meets our requirements.
3.0 TASKS.
3.1 The Contractor shall deliver one (1) Yamaha GC1M (or equivalent) baby grand piano to the Martinsburg VA Medical Center Chapel on the 2nd floor of building 500 (Room 2D-103).
Piano should be acoustic (not electric) and not require electrical power or software.
Piano should include a bench.
Dimensions may not be less than 4 10 by 4 7 , nor exceed 5 6 by 5 6 (the benchmark piano s dimensions are 5 3 x 4 11 ).
Key features of the piano include Ebony color; Solid spruce soundboard and ribs; Balanced action; Tone collector; Duplex scale; Reinforced keyframe pin with adjustable guide; Hardwood reinforced keyframe; Vacuum Shield Mold Process (V-Pro) plate; Soft close fallboard; 10-year warranty.

3.2 The Contractor shall tune and regulate piano upon initial delivery




B.2 PRICE/COST SCHEDULE
ITEM INFORMATION
ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001

1.00
EA
__________________
__________________

YAMAHA GC1M, GC SERIES, 5'03" BABY GRAND PIANO, EBONY POLISH YAMAHA MATCHING BENCH. DELIVERY AND SET UP. 10-YEAR YAMAHA MANUFACTURER WARRANTY

"BRAND NAME OR EQUAL TO YAMAHA"
IAW SOW (STATEMENT OF WORK)

CONTRACT TYPE: FIRM-FIXED PRICE
PRINCIPAL NAICS CODE: 339992 - Musical Instrument Manufacturing
PRODUCT/SERVICE CODE: 7710 - Musical Instruments
MANUFACTURER PART NUMBER (MPN): BABY PIANO
LOCAL STOCK NUMBER: BABY PIANO


GRAND TOTAL
__________________

B.3 DELIVERY SCHEDULE

ITEM NUMBER
QUANTITY
DELIVERY DATE
0001
SHIP TO:
Martinsburg VA Medical center
WAREHOUSE/Attn: David Ekmark
510 Butler Avenue
Martinsburg, WA 25405
USA

1.00
DELIVERY IS EXPECTED WITHIN 60 DAYS ARO

MARK FOR:
Eric Verhulst
304-263-0811 Ext: 1432
Eric.Verhulst@va.gov

Attachments/Links