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Combined Synopsis-Solicitation for Commercial Items
Battle Creek VA Medical Center
Lawn Sweeper

Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-01 effective December 30, 2022.

This solicitation is designated for full and open competition.

The associated North American Industrial Classification System (NAICS) code for this procurement is 333112 Lawn and Garden Tractor and Home Lawn and Garden Equipment Manufacturing, with a small business size standard of 1,500 Employees.
The Federal Supply Code (FSC) is 3750 Gardening Implements and Tools.

The Department of Veterans Affairs, Network Contracting Office 10, 5500 Armstrong Road, Battle Creek, MI 49037 is seeking to purchase a lawn sweeper for the Battle Creek VA Medical Center, 5500 Armstrong Road, Battle Creek, MI 49037.

All interested and qualified companies shall provide quotations for the following equipment. Equipment can be Smithco brand-name or equal but shall meet or exceed the minimum technical requirements listed below.

Supplies/Services

Self-contained, two-wheel, pull-type combination sweeper and vacuum for turf and other surfaces:

1. Smithco Sweep Star V72 PTO Sweeper (72-000); Quantity: 1 Each

2. Smithco Rubber Finger Sweeper Head (72-002); Quantity: 1 Each

3. Smithco Hand-Held Vacuum Hose with Suction Nozzle (72-003); Quantity: 1 Each

Minimum Technical Requirements

Minimum hopper volume of 6.5 cubic yards
Dump hopper hydraulically by one control
Self-opening and closing hopper door
Vented roof sections with dust hoods to direct dust away from operator
Turf tires
Belt drive from input shaft to impeller shaft
Hardened, straight steel flails with adjustable spacing
540 PTO drive
Required PTO hp shall be no more than 40 hp

Delivery shall be provided FOB Destination no later than 365 days after receipt of order (ARO).
Place of Delivery
Address:
Department of Veterans Affairs
Battle Creek VA Medical Center
Warehouse
5600 W. Dickman Road
Battle Creek, MI
Postal Code:
49037
Country:
United States

The full text of FAR provisions or clauses may be accessed electronically at
http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Items (NOV 2021)
FAR 52.212-3, Offerors Representations and Certifications Commercial Items (DEC 2022)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:
FAR 52.212-4, Contract Terms and Conditions Commercial Items (DEC 2022)
with the following addenda:
VAAR 852.212-70, PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020)
852.203 70, Commercial Advertising
852.232 72, Electronic Submission of Payment Requests
852.246 71, Rejected Goods
VAAR 852.242-71, ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)
VAAR 852.247-73, PACKING FOR DOMESTIC SHIPMENT (OCT 2018)
52.252-2, CLAUSES INCORPORATED BY REFERENCE (FEB 1998)
52.204-13, SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)
52.204-18, COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)
52.232-40, PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (NOV 2021)(DEVIATION AUG 2020)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (DEC 2022)

52.204 10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020)
52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022)
52.219 28, Post-Award Small Business Program Rerepresentation (SEP 2021)
52.222 19, Child Labor Cooperation with Authorities and Remedies (DEC 2022)
52.222-21, Prohibition of Segregated Facilities (APR 2015)
52.222 26, Equal Opportunity (SEP 2016)
52.222 36, Equal Opportunity for Workers with Disabilities (JUN 2020)
52.222-50, Combating Trafficking in Persons (NOV 2021)
52.223 18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020)
52.225-1, Buy American Supplies (OCT 2022)
52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021)
52.232-33, Payment by Electronic Funds Transfer System for Award Management (Oct 2018)
52.232-40, Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)(DEVIATION AUG 2020)

All quoters shall submit the following: (1) pricing for new equipment, (2) product information in sufficient detail to determine the proposed product meets or exceeds the minimum specifications, (3) estimated time for delivery after receipt of order, and (4) documentation verifying vendor is an OEM authorized dealer, authorized distributor or authorized reseller for the proposed equipment if vendor is not the OEM.

All quotes shall be sent to the Contracting Officer, Jeffrey Rozema, via email at jeffrey.rozema@va.gov.

Award will be based upon a Lowest Price Technically Acceptable (LPTA) approach in accordance with the Simplified Acquisition Procedures of FAR 13.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.

Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment, verified by an authorization letter or other documentation from the OEM.

Submission of your response shall be received not later than 5:00 PM Eastern Time, Friday, January 20, 2023 by email at jeffrey.rozema@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.
Point of Contact
Point of contact for this solicitation is Jeffrey Rozema, Contracting Officer, email: jeffrey.rozema@va.gov.

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