Active

Contract Opportunity

Procurement Technical Assistance Centers (PTACs) are an official government contracting resource for small businesses. Find your local PTAC (opens in new window) for free government expertise related to contract opportunities.

THIS IS NOT A SOLICITATION ANNOUNCEMENT. THIS IS A REQUEST FOR INFORMATION ONLY.
This Request for Information (RFI) is intended for information and planning purposes only at this time; and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Because this is a Request for Information announcement, no evaluation letters and/or results will be issued to the respondents.
No solicitation exists. Therefore, do not request a copy of a solicitation.
The Department of Veterans Affairs (VA), VISN 4, Network Contracting Office 4 (NCO 4), Pittsburgh is seeking information and potential qualified sources capable of meeting the following minimum requirements and salient characteristics below for MVR Madani Surgical Instruments.

Statement of Need
Background

Our aging MVR Surgical Instruments for Cardiovascular Surgical Department are in direr need of replacement. The two current sets in use are well over ten years old and have well outperformed their life expectance. However, the ability to repair and replace the current sets with like products are near impossible due to the age of the current tools.

These sets are designed to be used together and when one instrument is out of service the whole set can be rendered useless until a replacement can be located. As per VA standards we require a primary and a backup set of specialty tools such as these. The thought behind this is if one tool fails or is dropped there is a backup immediately available as the MVR procedures are highly delicate procedures.

Justification
These instruments are highly specialized tools that are designed to perform only one function and that is Mitral Valve Repair. We currently conduct 20 25 of these procedures a year here at the VA of Pittsburgh. The cost of outsourcing a patient for one of these procedures will cost around $35,000 in the Pittsburgh market.

Specifications and Required Tools

Part #
Description
QTY
NL8602.15
MIS Needle Holder - Curved jaws w/TC Inserts, w/Lock, 5mm Shaft, 10'' (25cm) Working Length, Round Squeeze Handle, Stainless Steel, 14'' (35.5cm)
4
FL8610.1
MIS DeBakey Forceps - Straight 2x3 DeBakey tips, 5mm Shaft, 10'' (25cm) Working Length, Round Squeeze Handle, Stainless Steel, 14'' (35.5cm)
2
SL8720.1H
MIS Scissors - 30° Strongly Curved Heavy Blades, 7mm Shaft, 10'' (25cm) Working Length, Round Squeeze Handle, Stainless Steel, 14'' (35.5cm)
2
AL8452.12
Thoracoscopic Knot Tier/Pusher - 5mm Shaft, W/Lock 9.25'' (23.5cm) Working Length, Round Squeeze Handle, Stainless Steel, 14'' (35.5cm)
2
FL8620.1
MIS Russian Forceps Curved Left Oval Serrated tips, 5mm Shaft, 10'' (25cm) Working Length, Round Squeeze Handle, Stainless Steel, 14'' (35.5cm)
2
AL1108.1
Vessel Hook - Round Handle, Stainless Steel, 13.75'' (35cm)
2
FL8690.12
MIS Right Angle Dissector DeBakey/Cooley serrated jaws, 5mm Shaft, 10'' (25cm)
Working Length, w/Lock, Round Squeeze Handle, Stainless Steel, 14'' (35.5cm)
2
FL8682.12
MIS Double Angled Dissector Double Angled DeBakey Atraumatic 34mm jaws, 5mm Shaft, 10'' (25cm) Working Length, w/Lock, Round Squeeze Handle, Stainless Steel, 14''(35.5cm)
2
FL8614.1
MIS Resano Forceps - Straight Atraumatic tips, 5mm Shaft, 10'' (25cm) Working Length, Round Squeeze Handle, Stainless Steel, 14'' (35.5cm)
2
DL2230
Wexler Metal Sterilization Tray - Single level w/Silicone Brackets, 10.5''x21.5''x2.5'' (26.6x53.3x6.3cm)
2
AL1170.1
Madani PTE Suction - Straight tube, Square/Round Handle, 12'' (30.5cm)
2
FL6024.2
Madani DeBakey Forceps - Straight 1mm tips, Round Handle w/Counter balance, Titanium, 12'' (30.5cm)
2
FL6034.2
Madani DeBakey Forceps - Straight 2.5mm tips, Round Handle w/Counter balance, Titanium, 12'' (30.5cm)
2

Delivery Location
Delivery should be coordinated with the COR of the contract prior to shipping of any equipment

UD Delivery

Scott Deluisio / Christy Eriksson
VA Pittsburgh Healthcare System
University Drive C, Room 2A118
Pittsburgh PA 15240
412-360-3223

The Contractor must comply and provide all necessary information to VAPHS. Otherwise, the delivery may be refused and require redelivery at no additional cost to the government.

Normal business hours for acceptance of deliveries are 8:00am-3:30pm, Monday thru Friday excluding Federal Holidays. Deliveries must be coordinated in advance with COR once a ship date is established. The COR, Biomedical Engineering and/or Logistics Representative shall be the only VA entity signing for freight received on this requirement. The VA-issued purchase order number must be included in the packing slip. All items included in the requirement shall be shipped and delivered to site at same time. If deliveries must be broken into several shipments due to size, this must be coordinated in advance with the COR. Failure the coordinate shipment with COR, may result in failure to deliver on site and cause re-scheduling of delivery/freight at no charge to the government. The packing slip must include the VA-issued purchase order number.
Request for Information Instructions

The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications mentioned above.
Responses to this RFI should include company name, address, point of contact, phone number, and point of contact e-mail, DUNS Number, Cage Code, size of business pursuant to North American Industrial Classification System (NAICS) 339112 (size standard of 1,000 employees). Please answer the following questions:

Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)?

Is your company considered small under the NAICS code identified under this RFI?

Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?
If not, Can you provide additional information shown below. This is to confirm compliance with the non-manufacturer rule IAW 13 CFR 121.406(b) Nonmanufacturers.

Does your company exceed 500 employees
Primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied;
Take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice;
Obtained an individual or class waiver?

If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).

If you re a small business and you are an authorized distributor/reseller provide an authorized distributor letter for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?
If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to sub contracted work and completion of job.

Does your company have an FSS contract with GSA or the NAC or are you a contract holder with any other federal contract? If so, please provide the contract number.
If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract?

General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.
Please submit your capabilities in regard to the salient characteristics detailed above and any information pertaining to equal to items to establish capabilities for planning purposes?

Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A
(12) Please provide your DUNS number.

This RFI will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 13. Telephone responses will not be accepted. Responses must be received via e-mail to jason.may2@va.gov no later than, 05:00 PM Eastern Standard Time (EST) on July 2, 2023. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contracting Specialist Jason May at jason.may2@va.gov. Questions or Responses will include the Source Sought number 36C24423Q0943 in the subject line.

All firms responding to this Request for Information are advised that their response is not a request for proposal, therefore will not be considered for a contract award.
If a solicitation is issued, information will be posted on the beta.sam web site for all qualified interested parties at a later date and interested parties must respond to the solicitation to be considered for award. This notice does not commit the government to contract for any supplies or services. The government will not pay for any information or administrative cost incurred in response to this Request for Information. Information will only be accepted in writing by e-mail to Contracting Specialist at jason.may2@va.gov

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

Attachments/Links