Virginia Bids > Bid Detail
6830--Togus Campus Propane
| Agency: | |
|---|---|
| Level of Government: | Federal |
| Category: |
|
| Opps ID: | NBD00159370229378891 |
| Posted Date: | Mar 11, 2024 |
| Due Date: | Mar 18, 2024 |
| Source: | https://sam.gov/opp/90b5de914c... |
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Active
Contract Opportunity
Notice ID
36C24124Q0360
Related Notice
Department/Ind. Agency
VETERANS AFFAIRS, DEPARTMENT OF
Sub-tier
VETERANS AFFAIRS, DEPARTMENT OF
Office
241-NETWORK CONTRACT OFFICE 01 (36C241)
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- Contract Opportunity Type: Sources Sought (Original)
- All Dates/Times are: (UTC-04:00) EASTERN STANDARD TIME, NEW YORK, USA
- Original Published Date: Mar 11, 2024 03:58 pm EDT
- Original Response Date: Mar 18, 2024 04:30 am EDT
- Inactive Policy: Manual
- Original Inactive Date: Apr 07, 2024
-
Initiative:
- None
- Original Set Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
- Product Service Code: 6830 - GASES: COMPRESSED AND LIQUEFIED
-
NAICS Code:
- 324110 - Petroleum Refineries
-
Place of Performance:
VAMC Togus 1 VA Center Augusta , 04330USA
402-24-185SC Campus Propane
Togus VA Medical Center
1- DESCRIPTION AND SPECIFICATIONS
The Vendor shall provide propane tanks, delivery, and maintenance services for Togus VA Medical Center (Togus VAMC), as specified below.
There are 16 fill stations all located outside that can be filled using a standard delivery truck. See SOW Attachment 01 Togus Campus Map for locations of each fill station. Current tanks are the property of the previous propane vendor, unless otherwise noted. New vendor will have to provide their own appropriately sized tanks. New vendor must coordinate with the Contracting Officer Representative (COR) to connect and install new tanks the same day the old tanks are being removed by previous vendor to allow for a minimal disturbance to the system. Each system must be fully functional by the end of each day.
Vendor shall calculate heating degree days to schedule fuel deliveries but will also be available on a will-call/as-needed basis for emergencies or extremely cold periods when higher fuel consumption could affect calculated heating degree days. All requests for emergency fuel deliveries must be filled within 24 hours from the time the order is placed.
Specifics of the propane tank locations, sizes, and historic usage can be found below:
Campus Tank Inventory
FY 23 Consumption (gal)
50 Gallon Tank B209 West Side of Building (Lot #10)
Â
35
50 Gallon Tank B212 Fire Dept. Rear of Building
Â
Â
Â
18
100 Gallon Tank B241 Gazebo
Â
Â
Â
0
100 Gallon Tank B238 North Entrance
Â
0
100 Gallon Tank QTRS 16 Rear of Building (VA Owned Tanks)
Â
0
100 Gallon Tank - QTRS 18 Rear of Building (VA Owned Tanks)
Â
59
325 Gallon Tank B245 West side of Building
1292
1000 Gallon Tank - B255 Grass area Lot #5
Â
Â
Â
1196
1000 Gallon Tank QTRS 1
Â
Â
Â
6891
1000 Gallon Tank QTRS 2
Â
Â
Â
3158
1000 Gallon Tank QTRS 3
Â
Â
Â
3726
1000 Gallon Tank QTRS 4
Â
Â
Â
2709
2-100 Gallon Tank B204 Underneath Catwalk between B204 & B240
Â
Â
Â
2909
2 100 Gallon Tank T227 Southwest Corner of Building
Â
Â
Â
Â
Â
Â
1480
305 Gallon Tank West side of B36 Propane consumption since 2018 has ranged from 20000-24000 gallons annually.
Vendor shall be responsible for maintaining the tanks and fuel line going to the regulator, including the regulator.
Supplier shall also provide a certification for each shipment or delivery that includes:
Name of fuel supplier
Date of delivery
Volume of fuel delivered in shipment per location.
Either separate invoice for each tank or a breakdown by tank on one invoice
A comprehensive Spill Prevention & Response Plan must be submitted for approval. The Plan must demonstrate effective prevention and containment of any fuel spills. Vendor must certify that their drivers have been trained on spill prevention. The plan must also include an effective means of communication during a spill containing 10 or more gallons. The plan shall include emergency contact numbers for: their own company, remediation companies and State & Federal authorities in the event of a major fuel spill containing 10 or more gallons.
Period of performance for this contract will be 365 days after issuance of the notice to proceed from the contracting officer with the ability for the VA to exercise 1 additional option year.
End of SOW
Togus VA Medical Center
1- DESCRIPTION AND SPECIFICATIONS
The Vendor shall provide propane tanks, delivery, and maintenance services for Togus VA Medical Center (Togus VAMC), as specified below.
There are 16 fill stations all located outside that can be filled using a standard delivery truck. See SOW Attachment 01 Togus Campus Map for locations of each fill station. Current tanks are the property of the previous propane vendor, unless otherwise noted. New vendor will have to provide their own appropriately sized tanks. New vendor must coordinate with the Contracting Officer Representative (COR) to connect and install new tanks the same day the old tanks are being removed by previous vendor to allow for a minimal disturbance to the system. Each system must be fully functional by the end of each day.
Vendor shall calculate heating degree days to schedule fuel deliveries but will also be available on a will-call/as-needed basis for emergencies or extremely cold periods when higher fuel consumption could affect calculated heating degree days. All requests for emergency fuel deliveries must be filled within 24 hours from the time the order is placed.
Specifics of the propane tank locations, sizes, and historic usage can be found below:
Campus Tank Inventory
FY 23 Consumption (gal)
50 Gallon Tank B209 West Side of Building (Lot #10)
Â
35
50 Gallon Tank B212 Fire Dept. Rear of Building
Â
Â
Â
18
100 Gallon Tank B241 Gazebo
Â
Â
Â
0
100 Gallon Tank B238 North Entrance
Â
0
100 Gallon Tank QTRS 16 Rear of Building (VA Owned Tanks)
Â
0
100 Gallon Tank - QTRS 18 Rear of Building (VA Owned Tanks)
Â
59
325 Gallon Tank B245 West side of Building
1292
1000 Gallon Tank - B255 Grass area Lot #5
Â
Â
Â
1196
1000 Gallon Tank QTRS 1
Â
Â
Â
6891
1000 Gallon Tank QTRS 2
Â
Â
Â
3158
1000 Gallon Tank QTRS 3
Â
Â
Â
3726
1000 Gallon Tank QTRS 4
Â
Â
Â
2709
2-100 Gallon Tank B204 Underneath Catwalk between B204 & B240
Â
Â
Â
2909
2 100 Gallon Tank T227 Southwest Corner of Building
Â
Â
Â
Â
Â
Â
1480
305 Gallon Tank West side of B36 Propane consumption since 2018 has ranged from 20000-24000 gallons annually.
Vendor shall be responsible for maintaining the tanks and fuel line going to the regulator, including the regulator.
Supplier shall also provide a certification for each shipment or delivery that includes:
Name of fuel supplier
Date of delivery
Volume of fuel delivered in shipment per location.
Either separate invoice for each tank or a breakdown by tank on one invoice
A comprehensive Spill Prevention & Response Plan must be submitted for approval. The Plan must demonstrate effective prevention and containment of any fuel spills. Vendor must certify that their drivers have been trained on spill prevention. The plan must also include an effective means of communication during a spill containing 10 or more gallons. The plan shall include emergency contact numbers for: their own company, remediation companies and State & Federal authorities in the event of a major fuel spill containing 10 or more gallons.
Period of performance for this contract will be 365 days after issuance of the notice to proceed from the contracting officer with the ability for the VA to exercise 1 additional option year.
End of SOW
Attachments/Links
Contracting Office Address
- ONE VA CENTER
- TOGUS , ME 04330
- USA
Primary Point of Contact
- Brian Sylvester
- brian.sylvester@va.gov
- Phone Number 207 341-2509
Secondary Point of Contact
- Mar 11, 2024 03:58 pm EDTSources Sought (Original)
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