1. NOTICE: This is not a solicitation but rather a Sources Sought Synopsis to determine potential sources for information and planning purposes only.

• The purpose of this Sources Sought is to conduct market research to determine if responsible sources exist, to assist in determining if this effort can be competitive, and/or a total Small Business Set-Aside. The Government is interested in all small businesses to include 8(a), Service-Disabled Veteran-Owned, Hubzone, and Women-Owned small business concerns. The proposed North American Industry Classification Systems (NAICS) Code is 531120 Conference center, no promotion of events, rental or leasing, which has a corresponding Size Standard of $30M, and Product or Service Code, (PSC) of X1AB Lease/rental Of Conference Space and Facilities. The Government will use this information to determine the best acquisition strategy for this procurement. The Government requests that interested parties respond to this notice if applicable and identify your small business status to the identified NAICS code. Additionally, please provide a capabilities statement, along with a description of similar services offered to the Government and to commercial customers for the past three years.

1. Requirement:

• Dates:
  
  
  
  • Primary Dates: 12/12/2022 – 12/14/2022
  
  
  • Alternate Dates: 12/13/2022 – 12/15/2022
  
  
  
  


• Cost of set up
  
  
  
  • Required to be set up no later than 0700 on first day
  
  
  
  


• Cost of breakdown
  
  
  
  • Required to be broken down no earlier than 1700 on last day
  
  
  
  


• One Hundred and Twenty (120) Ballroom chairs total. Breakdown of chairs listed below (See Enclosure 1 for layout)


• Multimedia capability for connection to the presenter’s laptop to include:
  
  
  
  • Large projection screen
  
  
  • High resolution overhead projector
  
  
  • Speakers
  
  
  
  


• Six (6) Each 8’ x 30” Presenter Tables with black skirts
  
  
  
  • Three (3) chairs per table (See Enclosure 1 for layout)
  
  
  
  


• One (1) Podium with Mic


• Fifteen (15) Each electrical power cords and outlet access is required to support laptops


• Twenty-Five (25) Each 8’ x 30” Tables with black skirts (See Enclosure 1 for layout)
  
  
  
  • Three (3) chairs per table (See Enclosure 1 for layout)
  
  
  
  


• One (1) Each High Speed Internet (Wi-Fi required for client hotspot. Hardwire box as backup at Registration Desk).


• Two (2) Each 8’ x 30” Registration Tables with black skirts.
  
  
  
  • Two (2) chairs per table (See Enclosure 1 for layout)
  
  
  
  


• Two (2) Each Water Stations


• Two (2) large trashcan approx 30 gal. to be emptied as needed throughout the day


• Expected to provide all access, custodial services, utilities, and personnel needed to maintain the facility operations during all three (3) Industry Days


• Bathroom facilities should be convenient to Industry Day area


• Cost of parking at venue site to be included


• Venue shall be accessible from 0700 until 1700 each day

Market Survey:

• Please describe your company’s ability to host the conference and attendees.


• Please state your business size (small or large) based upon the size standard above.


• If you believe there is a better NAICS or PSC code for this product, please propose the NAICS/PSC codes you would use.


• If you have any suggested changes to the conference dates or possible alternative solutions to the break out rooms, please provide them.