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THIS IS A SOURCES SOUGHT REQUEST ONLY. This notice does NOT constitute a request for proposal, request for quote, or invitation for bid. No formal solicitation document exists at this time. The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued.

The Hampton Veterans Affairs Medical Center (VAMC), 100 Emancipation Drive, Hampton, VA 23667 is seeking potential sources capable to provide fire door labeling services. Companies MUST have below certifications and capabilities to be considered:

1. General. Requirement--The Contractor will provide all transportation, materials, parts, tools, specialized equipment, labor, supervision and technical expertise to make Fire Door labeling. Hampton VA Medical Center (VAMC). This is a turn-key request with the Contractor providing all the parts and performing all the work.

2. Coordination. The Engineering Service Building and Repair shop will serve as the focal point and point-of-contact (POCs) for this contract. Personnel can be reached at x2077

2.1. The contractor must pre-coordinate and preschedule work with the POCs Corey Gallaway X2077

2.2. This task can be conducted and accomplished during normal duty hours (Monday-Friday 07:00AM-3:30PM). Work accomplished outside these hours must be approved by the POCs.

3. Government Provided Tools, Materials and Equipment. The Federal Government will not provide any tools, parts, materials and equipment. This is a turn-key project with the vendor providing all necessary tools, parts, materials and equipment.

4. Period of Performance. Following mobilization and procuring required parts, this repair is estimated to take three (3), eight-hour workdays.

5. Specifications. The following specifications will apply: Respond to the Hampton VA Medical Center and contact the Building Repair Shop POCs before accomplishing any work.

5.1. All work will be accomplished in-accordance with applicable Life Safety and OSHA codes and regulations. Meeting Joint Commission, NFPA Stat and or local Codes. Additionally, the Department of Veteran Affairs guidelines and policies will be adhered to.

5.2. Label up to 41 frames and 36 fire doors. See table below:
5.3. All work-related debris will be carried off station by the contractor.

6. Other Station Rules and Guidelines. The Contractor will adhere to the following station rules.

6.1. All work will be accomplished to industry standards and compliant with the current LIFE SAFETY and Mechanical Codes. All Dept. of Veteran Affairs, Federal, Commonwealth of Virginia laws, regulations and codes will be complied with.

6.2. This is a hospital environment. The Contractor and his personnel are expected to be appropriately dressed (preferably uniformed) and to conduct themselves professionally.

6.3. This is a federal facility as well as a medical center. As such, there is NO tobacco usage allowed inside any federal building or on the grounds except in designated areas. The POC will brief the Contractor as to designated smoking areas prior to commencement of the contract. Failure to follow these regulations can result in removal of the worker or Contractor from the facility and/or a US Magistrate s ticket and fine.

6.4. Parking will be in designated lots. Consult with the POC as to allowable parking and material drop-off.

6.5. The Contractor will responsible for ensuring that all the employees and other personnel visiting the work site have and are using the appropriate Personal Protective Equipment (PPE) that addresses the particular hazards found at the site. The Contractor will be responsible for the upkeep, issue, and training for the PPE used and maintaining all required documentation

6.6. Since the incidents of September 11, 2001, the Federal Government has begun to implement new security measures to help protect federal facilities. The Contractor will provide to the POC a list of employees expected to work on this contract. This list will be on company letterhead and contain the employees name, driver s license number, address and nationality. This list will be verified and signed by a corporate officer. These personnel are subject to a background check and fingerprinting to be eligible to receive a security badge.

6.7. The U.S. Department of Veterans Affairs and the U.S. Department of Health and human Services requires that all Contractor personnel coming on this facility to complete the Veterans Health Administration s Privacy Policy Training prior to coming on the facility. The Contractor will submit the certificate, to be completed, at the end of the Microsoft PowerPoint Presentation for each person assigned to this contract who comes on this facility to work. A company roster certifying course completion may be substituted for individual certificates.

6.8. Security badges will be picked up from the Police Office in Building 36 and will be returned daily by 3:30PM unless other arrangements are made with the POC and the Police Office. Loss Badges can result in administrative fees and fines not to exceed $50.00 USD to replace the loss badge.

6.9 Work Hours. The services covered by this contract shall be furnished by the contractor as defined herein. The contractor shall not be required, except in case of emergency, to furnish such services on Federal Holidays. The 10 holidays observed by the Federal Government are:

New Year s Day Martin Luther King Day
President's Day Memorial Day
Independence Day Labor Day
Columbus Day Veterans Day
Thanksgiving Day Christmas Day

The North American Industry Classification System (NAICS) code for this procurement is 561210, Facilities Support Services; Small Business Size Standards: $47 M.
Responses to this sources sought notice should include the following: name and address of company, business size (large or small): identify whether or not firm falls into any of the following socioeconomic categories-8(a), HUBZone, Services Disabled Veteran- Owned/Veteran-Owned Small Business; provide a brief description of qualifications and any other pertinent information which demonstrates the ability to meet the above requirement.
Interested Vendors must be registered in the System for Award Management (SAM) www.sam.gov.
Subject line must reflect: Fire Door Labeling Sources Sought. All responses shall be submitted in writing no later than 8:00 AM, Friday, January 12, 2024 to the attention of: Rachel Watkins at rachel.watkins2@va.gov.
Phone inquiries will not be accepted.

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