Invitation to Bid

WVWA-FOD-23-07

Contract for Ductile Iron Fittings

December 15, 2022

The Western Virginia Water Authority (WVWA or Authority), is requesting sealed bids for a contract to supply Class 52 ductile iron fittings in assorted sizes to FIELD OPERATIONS. The attached scope of work and specifications are submitted for your review and proposal consideration.

Two (2) complete copies of the sealed bid will be received at and until 2:00 P.M. (local prevailing time) on December 15, 2022 in the office of FIELD OPERATIONS, 3322 Hollins Road, NE, Roanoke, VA 24012. It is the responsibility of the responder to ensure that their response is clocked in at the office of FIELD OPERATIONS, by the above date and time. Any responses received after the above date and time will be returned to the offeror unopened. All responses must have the BID number and title clearly marked on the envelope. You must complete and sign the Contract and BID form. Since this is a formal invitation to bid, no faxed bids shall be accepted. Your response and pricing should be submitted in a sealed envelope/package, clearly marked as follows:

WVWA-FOD-23-07

Contract for Ductile Iron Fittings

The work is generally described as: Furnish, deliver, and unload Ductile Iron Fittings used in the installation, repair, or replacement of water and sanitary sewer systems. Goods shall be delivered and unloaded at the Authority’s warehouse located at 3322 Hollins Road, Roanoke, VA, or at jobsites within the Authority’s service area.

All Bidding Documents must be downloaded at www.westernvawater.org/bids. Given the extent of bid items in the contract, an electronic file of the bid form will be provided on the website above. This may be used by the Bidder to type in their prices and then printed, but two (2) hard copies in a sealed envelope must be submitted as instructed above. The Authority requests the provided electronic file be completed by the Bidder with their prices and sent to the email Trent.Cox@westernvawater.org within 24 hours after the bid opening time to assist with the bid tabulation process. Do not send the electronic file prior to the bid opening time. The hard copy will constitute the official bid. Technical inquiries regarding this bid should be directed to Trent Cox by email at Trent.Cox@westernvawater.org.

It is the responsibility of the Bidder to check the Authority’s website for any addenda that may be issued prior to the Bid Opening. Bidder must acknowledge all issued addenda on Bid Form. Failure to do so may be grounds for rejection of the bid.

Bidders are referred to the Code of Virginia, Public Procurement Act § 2.2-4300 et seq. to review the process for competitive sealed bidding.

Individuals with disabilities, who require assistance or special arrangement in order to participate in delivering the proposal, please contact Trent Cox by email at Trent.Cox@westernvawater.org. We require that you provide at least a 48 hour notice so that reasonable efforts may be made to provide the proper arrangements. You may be requested to specify the nature of any accommodation of assistance which may be required for your participation.

If a contract is awarded, the successful bidder(s) shall enter into a six-month contract with the Authority to provide the goods and services as defined in this invitation. The six-month period shall begin on January 1, 2023. Agreements shall be executed within thirty days of bid opening.

It is not the intent of the specifications to be proprietary, or to exclude any manufacturer or dealer. Any brand names used in these specifications are for comparison only. Deviations and/or alternates will be given consideration if they are considered to be suitable and acceptable for comparison. Any deviations or alternates must be submitted, in writing, and clearly identified in the bid. Deviations or alternates discovered after bid award or material receipt, not stated in the bid, shall be grounds for disqualification and nullification of order.

Bid Package

Bid Form (Word File)