Active

Contract Opportunity

Objective: To find an industry partner or event planning service provide to co-host a supplier conference in April 2024. The goal of the conference is to stimulate industry interest and deepen understanding about Defense Logistics Agency while generating collaborative exchanges between DLA, DoD, and the defense industry.

Background:

• Three-day conference to be held downtown in Columbus, OH (Columbus Convention Center preferred)


• Planned timeframe is April 2024


• 1,200 estimated attendees


• Proposed schedule:

• Day One: Early AM promotional booths area open for set-up. Early PM exhibit hall preview


• Day Two: Continental breakfast, commence conference, lunch, breaks, early PM reception


• Day Three: Continental breakfast, commence conference, lunch, breaks

• Capacity for 100 exhibits (10’ x 10’ minimum)


• 1x Reception / 2x Breakfasts / 2x Lunches / 3x breaks per day


• 275x complimentary registrations for DoD personnel (includes breakfasts and lunches)


• 10x complimentary registrations for guest speakers


• 125x complimentary access passes to reception for DoD personnel


• 12x complimentary booths for DoD activities


• 16x onsite parking passes for DoD key personnel


• Tasks required:

• Website and marketing operations


• Registration, both pre-conference and onsite


• Maintain conference registration database


• Booth registration, management, and shipping support


• Defense industry outreach


• Provide defense industry speakers


• Site contracts, logistics, operations, and management


• Exhibit management


• Catering


• Audio-visual services


• Photographic and videographic services


• Handouts


• Budgeting


• Financial management and accounting services


• Regular pre-conference progress meetings with DLA

Please Provide Answers to the Following Questions

• Are you a for profit or not-for-profit business?


• What experience does your firm have managing DoD conferences?


• What is your strategy to attract the defense industry to this conference?


• What is your strategy to increase small business focus and participation?

Please Provide Price and Costing per Below

• Estimated price per registration


• Estimated price per 10x10 booth


• Estimated event total cost

Please respond by April 3rd 5:00 PM (Eastern Standard Time). Direct questions and responses to Ms. Julia Roquemore at Julia.Roquemore@dla.mil.

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