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Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2023-02 Effective March 16, 2023.

This solicitation is set-aside for small business.
The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, with a small business size standard of 1,000 employees. The FSC/PSC is 6515.

The Department of Veterans Affairs, Network Contracting Office 1, located at Bedford, Massachusetts is seeking to purchase a Medtronic Haloflex Energy Generator X1 brand name only.

All interested companies shall provide brand-name or equal quotations for the following:

Supplies/Services

Description
Manufacturer
Model Number
Quantity
Unit of Purchase
HALOFLEX ENERGY GENERATORX1
Medtronic
1190A-115A
1
EA
BARRX FLEX RFA ENERGY 3 YEAR SVC PLAN
Medtronic
XWAR3-FL
1
EA
HALO CART X1
Medtronic
CART-100
1
EA
HALOFLEX OUTPUT CABLE X1
Medtronic
FLEXCC-
020A
1
EA
HALOFLEX FOOTSWITCH X1
Medtronic
FLEXFS-
010A
1
EA

Delivery shall be provided no later than 30 days After Receipt of Order (ARO). FOB Destination.

Place of Performance/Place of Delivery
VA Boston Healthcare System
1400 VFW Parkway
West Roxbury, MA 02301

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Items (MAR 2023).
FAR 52.212-3, Offerors Representations and Certifications Commercial Items (DEC 2022)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:
FAR 52.212-4, Contract Terms and Conditions Commercial Items (Dec 2022)
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Mar 2023)

VAAR 852.212-71 Gray Market Items.

Gray Market and Counterfeit Items (FEB 2023)
No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory.
No counterfeit supplies or equipment/parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics.

Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

(End of clause)

All quoters shall submit the following: Quote, authorized distributor letter, warranty information, delivery information.

All quotes shall be sent to NCO1 Contracting Specialist manases.cabrera@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors: Price alone.

The award will be made to the response with the best price.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than May 12, 2023, at 4:30PM.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact
Contracting Specialist, Manasés Cabrera, manases.cabrera@va.gov

Attachments/Links