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COMBINED SYNOPSIS/SOLICIATION 36C24623Q0244
SALEM VA MEDICAL CENTER KARCHER STAND ON SCRUBBERS
Combined Synopsis references current as of 02/24/2023

Description:

This solicitation for commercial supplies prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation for this action. Quotes are being requested, and a written solicitation will not be issued.

This solicitation is issued as a Request for Quote (RFQ). Submit written quotes referencing RFQ 36C24623Q0244.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-01.

This solicitation is set-aside for small businesses.

The associated North American Industrial Classification System (NAICS) code for this procurement is 325612 with a business size standard of 750 employees. The FSC/PSC is procurement is 7910.

All offerors must be registered in Veteran Small Business Certification (VetCert) at https://veterans.certify.sba.gov/ to be considered for an award of a federal contract. The record must be complete and not missing elements such as representations and certifications.

The Network Contracting Office (NCO) 6 Regional Procurement Office (RPO) EAST intends to award a firm-fixed price contract for the SALEM VA MEDICAL CENTER KARCHER STAND ON SCRUBBERS.

The Government will award a contract resulting from this RFQ to the responsible offeror whose quote represents the lowest price technically acceptable for the government. Quotes are due by 9:00AM EST on 28 February 2023. Quotes received after this date and time will be considered late in accordance with 52.212-1(f) and will not be evaluated.

All interested companies shall provide quotations for the following: Brand Name or Equal:

Manufacture: KARCHER CHARIOT 2 ISCRUB 22 STAND ON SCRUBBERS
CLIN# ITEM DESCRIPTION QUANTITY UNIT
0001) 1.008-072.0 Chariot(TM) 2 iScrub 22 SP,
cylindrical scrub deck, 36V/114 Ah AGM batteries 4 EA
OPTION YEAR PERIOD OF PERFORMANCE: NONE

Delivery shall be provided: ARO (60) DAYS
Place of Performance/Place of Delivery
Address:
SALEM VA MEDICAL CENTER
1970 ROANOKE BLVD SALEM VA
Postal Code:
24153
Country:
UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Items The following provisions are incorporated into 52.212-1 as an addendum to this solicitation (NOV 2021):
Pricing
Pricing shall be submitted on the Attachment A. Price/Cost Schedule. The following fields require completion on the attachment. Do not change the format or add/delete any columns in the Excel Spreadsheet.

Colum
Element Name
Line Item Template Name
Selection/Input
K
Unit of Measure:
Unit of Measure
Select the applicable 'Unit of Measure' from the dropdown. The 'Unit of Measure' EA should always have a 'Packaging Multiple' of 1
L
Packaging Multiple
Packaging Multiple
Enter the total quantity that comes in each 'Unit of Measure' i.e., How many come in each CS, CT, PG, etc. The 'Unit of Measure' EA should always have a 'Packaging Multiple' of 1
M
LIN is:
Line Item Is
Select 'Priced', 'NSP' (Not Separately Priced), or 'N/C' (No Charge) from the dropdown
N
Unit Price ($):
Unit Price
Enter the price for each 'Unit of Measure' i.e., What is the cost of each CS, CT, PG, etc.
AM
MANUFACTURER PART NUMBER (MPN):
MANUFACTURER PART NUMBER (MPN)
The MPN identifies the manufacturer from which an item originated. Its purpose is to identify the company that made the part, as opposed to a SKU number that is used for inventory record keeping by the Vendor. Each MPN is unique and can be composed of letters, numbers, or both.
BY
ITEM PART NUMBER
ITEM PART NUMBER
Enter the distributor/vendor part number if different than the mfg. part number.
CG
OEM NAME:
OEM NAME
Enter the Name of the OEM. Do not enter the Distributor/Vendor Name unless the Distributor/Vendor is the Manufacturer.

FAR 52.212-3, Offerors Representations and Certifications Commercial Items Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

Offeror shall provide a quote addressing all CLINS

The following contract clauses apply to this acquisition:
52.212-4 Contract Terms and Conditions- Commercial Items (DEC 2022) Addendum to FAR 52.212-4 Show FAR clauses followed by VAAR clauses in numeric order. List all clauses incorporated by reference in numeric order under 52.252-2 (see below), starting first with FAR and followed by VAAR.
52.252-2 Clauses Incorporated by Reference (FEB 1998)
52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (DEC 2022) Full text of the reference FAR Clauses may be accessed electronically at http://acquisition.gov/.

The following subparagraphs of FAR 52.212-5 are applicable:

FAR Provisions:
52.203-16 Preventing Personal Conflicts of Interest (JUN 2020) [over SAT and sol. includes services that involve performance of acquisition functions closely associated with inherently Government functions; Do not insert in solicitations & contracts with a self-employed individual if acquisition functions are performed entirely by self-employed individual vs. an employee of the contractor]
52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) [when routine access to a federally-controlled facility and/or access to a federally-controlled information system is required; not used when contractors require only intermittent access to federally-controlled facilities]
52.204-13 System for Award Management (OCT 2018)

52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) [when the solicitation contains provision at FAR 52.204-16]

The government will award a firm-fixed price purchase order to the vendor whose quotation represents the lowest priced and represents the best value for the government. The Government intends to make an award based on the initial quotations.

(End of Provision)
FAR Clauses:

52.203-16 Preventing Personal Conflicts of Interest (JUN 2020) [over SAT and sol. Includes services that involve performance of acquisition functions closely associated with inherently Government functions; Do not insert in solicitations & contracts with a self-employed individual if acquisition functions are performed entirely by self-employed individual vs. an employee of the contractor] [see FAR 3.1106]
52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (JUN 2020)
52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020)
52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021)
52.211-6 Brand Name or Equal (AUG 1999)
52.212-3 Offeror Representations and Certifications (DEC 2022)
52.222-19 Child Labor Cooperation with Authorities and Remedies (DEC 2022)
52.222-35 Equal Opportunity for Veterans (JUN 2020)
52.222-36 Affirmative Action for Workers with Disabilities (JUN 2020)
52.222-41 Service Contract Labor Standards (AUG 2018)
52.227-17 Rights in Data-Special works (DEC 2007)
52.252-2 Clauses incorporated by Reference (FEB 1998)

VAAR Clauses:
852.204-70 Personal Identity Verification of Contractor Personnel (MAY 2020) [solicitations & contracts that require contractor employees to have routine access to a VA facility or to VA information systems. Use with 52.204-9, Personal Identity Verification of Contractor Personnel]
VAAR 852-219-76 VA Notice of Limitations on Subcontracting Certificate of Compliance for Supplies and Products (NOV 2022) (DEVIATION)
Certification:
I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].
Printed Name of Signee:
Printed Title of Signee:
Signature:
Date:
Company Name and Address:

852.232-72 Electronic Submission of Payment Requests (NOV 2018)

All quoters shall submit the following: SALEM VA MEDICAL CENTER KARCHER STAND ON SCRUBBERS.
Gray Market Prevention Language:
(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical equipment only for VA Medical Centers. No remanufactures or gray market items will be acceptable.
Â
(b) Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.Â

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the government.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on lowest priced technically acceptable (LPTA) factors resulting in a Contracting Officer decision for the quote most favorable to the Government.
The following are the decision factors: small business LPTA. The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions.
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to donald.harris@va.gov

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