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1. This is a combined synopsis/solicitation for commercial services/items prepared in accordance with the format in FAR Subpart 12.6 -- Streamlined Procedures for Evaluation and Solicitation for Commercial Items, in conjunction with FAR -- Part 13 Simplified Acquisition Procedures, specifically FAR 13.5 and supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation is attached to this announcement.

1.A. Project Title: Freezer Rack
1.B. Project Location: VA Albuquerque Healthcare System
1501 San Pedro Dr SE
Albuquerque
NM 87108-5153
1.C. Solicitation Type - Request for Quotes (RFQ)
1.D. Set Aside: This solicitation is 100% set aside for Service-Disabled Veteran Owned Small Businesses IAW Public Law 109-461, 38 USC Section 8127
1.E. Applicable NAICS code: 333415
1.F. Small Business Size Standard: 1,250 Employees
1.G. Type of Contract: Firm Fixed Price
1.H. Delivery: Delivery is expected 9 months after award.

2. Complete and submit enclosure 1 via email no later than 11:00 AM Friday June 2, 2023 to David Odne; david.odne@va.gov.
Question deadline: Friday May 26, 2023.
Ensure the following are completed and/or included in the offer packet:
2.A. Vendor Information
2.B. Acknowledgement of amendments
2.C. Concurrence/non-concurrence with solicitation terms, conditions, and provisions
2.D. Schedule of services
2.E. FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items
2.F. 852.219-78 VA Notice of Limitations on Subcontracting Certificate of Compliance for Supplies and Products

3. Scope: is seeking sources that can provide four hundred sixty-five (465) custom made freezer racks meeting stated salient characteristics

SALIENT CHARACTERISTICS
ITEM: Freezer Racks (see diagrams in this document if needed for visual representation)
CONFIGURATION: Five (5) slots high x seven (7) slots long 35 total slots
DIMENSIONS:
Overall:
Length: Maximum of 25.65-inches (handles included)
Width: Maximum of 5.50-inches
Height: Maximum of 9.75-inches
Slots:
Length: Minimum of 3.50-inches
Width: Minimum of 5.25-inches
Height: Minimum of 1.90-inches
TEMPERATURE TOLERANCE: Material must be able to withstand multi-year storage at -80 degrees Celsius (-80C)
STOPS: Each slot requires a fixed vertical strip to prevent inserted boxes from sliding through rack.
WEIGHT: Cannot exceed 8.5 lbs
FINISHING: All parts and assemblies must be free of burrs and sharp edges
QTY: 465
DELIVERABLES: Prior to manufacturing, vendor will provide design details to customer for review/approval. Send details to David Older (david.older@va.gov).
DELIVERY: Product should be delivered within 9-months after contract award and be properly packaged to minimize damage.
DELIVERY ADDRESS:
Department of Veterans Affairs
Cooperative Studies Program
Clinical Research Pharmacy Coordinating Center
2401 Centre Ave SE
Albuquerque, NM 87106-4180




4. Diagrams


5. Packaging, Packing and Shipping Instructions.
Packaging to include all user guides and manufacturer cleaning instructions.

6. Inspection and Acceptance Criteria.
Equipment must be new and in good working order. Service line POC: Andrew McCrary will coordinate with food service staff to inspect and test equipment upon arrival. Equipment Inventory Manager: Carlos Meza will be contacted by Warehouse personnel to come and tag equipment upon arrival.

7. Contractor is to order and store at contractor s expense any long lead delivery items that can delay or impede the completion of this work.

8. Whenever contact with a facility is required outside of normal duty hours, the Contractor shall coordinate these times with the designated COR, POC or designee.

9. In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following national holidays are observed and for the purpose of this contract are defined as Legal Federal official holidays

New Year s Day January 1st
Martin Luther King s Birthday Third Monday in January
President s Day Last Monday in January
Memorial Day Last Monday in January
Juneteenth June 19th
Independence Day July 4th
Labor Day First Monday in September
Columbus Day Second Monday in October
Veteran s Day November 11th
Thanksgiving Day Fourth Thursday in November
Christmas Day December 25th

10. Noncontract Charges: The contractor shall not perform any service that will result in additional charges without prior approval from the Contracting Officer.
11.Waste Removal: The contractor is responsible to remove and properly dispose of all waste related to the services provide on-site at all VA facilities.
12. Failure to carry out the above procedures will be considered as a failure to document the service visit and will constitute a failure to perform.
13. All shipping costs will be included in the cost of the contract.
14. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-04 Effective January 30, 2022. The following provisions and clauses apply to this solicitation and can be found in enclosure 1.
14.a. FAR 52.212-1, Instructions to Offerors Commercial Items
14.b. FAR 52.212-2, Evaluation Commercial Items
14.c. FAR 52.212-4, Contract Terms and Conditions Commercial Items
14.d. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items
14.e. FAR 52.217-6 Option for Increased Quantity
14.f. VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside
14.g. VAAR 852.219-74, Limitations on Subcontracting Monitoring and Compliance
14.h. FAR 52.252-2, Clauses Incorporated by Reference
14.i. VAAR 852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items

Attachments/Links